Before the Program

  • Create a theme, choose optimal destination and venue
  • Register attendees and deliver onsite packages
  • Negotiate rates and services with all suppliers
  • Assemble welcome gifts/bags
  • Provide secure online registration
  • Schedule meetings and facilities
  • Design production and presentation materials
  • Arrange tours and activities
  • Plan offsite events
  • Prepare air/cruise/ground arrangements
  • Develop a meeting budget that is approved and managed
  • Prepare and deliver pre-program communications packages
  • Resolve any complications or requests

During the Program

  • On site staff
  • Handle any on site needs
  • Transportation
  • Meet and greet
  • Coordinate food and beverage functions
  • Ensure vendor performance meets or exceeds contractual standards

After the Program

  • Conduct post-event survey and prepare complete analysis
  • Reconcile all bills and process vendor payments
  • Provide final accounting of actual vs. budget